Case Study

Thebusinesswaslosinglakhs. Nobodywasstealing.

A manufacturing and distribution company. One head office, five branches, and the whole operation running on Tally, Excel and WhatsApp. The owner never had a single screen that showed him his own business. So we built one. Watch what it found.

Industry
Manufacturing & Distribution
Footprint
1 head office · 5 branches
Ran on
Tally, Excel & WhatsApp
Surfaced in week one
₹10,00,000+
opsx — dashboard_teardown
One screen. Every leak on it.Open on YouTube ↗
The Findings

Whatthesystemfoundinitsfirstweeks.

/01

₹10,00,000+

in dues nobody could see

Outstanding dues that existed nowhere.

46 customers owed money that lived only in diaries and in people's heads. No report, no register, no single place where the owner could see it. One dashboard card surfaced all of it automatically. That card alone paid for the software.

/02

3 months

unpaid — and still ordering

Customers ordering fresh stock while sitting on unpaid bills.

Sales and accounts were two different worlds, so a customer three months behind on payments could keep placing orders and nobody would connect the dots. Now the due amount is on screen before the next order can go out. Nobody has to remember. The system remembers.

/03

9 kg → 0

books vs the godown floor

Books said 9 kilos. The floor said zero.

Stock records and the godown never agreed, and small mismatches across hundreds of items every month is exactly how a business loses lakhs without a single rupee being stolen. Today, deficits are flagged the same day, not in an audit three months later.

/04

5 branches

running on calls and trust

Cash and stock moving between branches with no trail.

Every transfer is now a request that head office approves or rejects, with a full trail either way. Money sent by a branch sits in a verification desk until a second pair of eyes settles it, and every rupee maps back to an order reference.

Numbers from a real client build. Details shared on request.

Why Everything Else Missed It

Tallyandoff-the-shelfERPswerebuiltforagenericbusiness.Thiscompanyrunsfivebranches,sellsheavilyoncredit,andhasstockconstantlyonthemove. Genericsoftwareneverstoodachance.

Generic software

Forces the business to work the way the software thinks. Whatever doesn't fit the template falls back to diaries, Excel and WhatsApp — exactly where the leaks live.

Built around the business

We did the opposite. This system was built around how this exact business actually runs — which is the only reason it caught what everything else missed.

Free Operations Audit

Findoutwhereyourbusinessisleaking.

If you run a trading, distribution or manufacturing business that looks anything like this, or you advise one, we do a free 30-minute operations audit. We map exactly where your money is leaking and tell you what fixing it takes. No pitch deck, no pressure. Just a clear picture of your own business, possibly for the first time.

Prefer YouTube? Watch the full teardown there.